Who can vote at District Council Meetings?
All clubs in good standing (dues are paid and received by Toastmasters
International) have two votes for all District business requiring
majority approval of the District membership.
Normally,
the club President and VP
Education carry
their
club's votes
at the business meeting. District Officers are also voting members of the District Council.
Why is a quorum necessary?
In order for District business to be properly conducted, our
Bylaws require that
a quorum of the voting membership be present at
the business meeting. A quorum for the District Council is defined as
one-third of the club Presidents, club Vice Presidents
of Education, or their
proxies.
What are proxies for?
Proxies are only needed
when
both the President and VP Education
are unable to attend
the District Council meeting in person. (If
either the President or the VP Education are present, that officer is allowed to
carry both votes and no proxy is needed.) If the President's,
VP Education's signatures or proxies are not available, your club will not
have the opportunity to vote.
Who can carry your club proxy?
Any club member in good standing
may carry the club's
proxy.
Members of other clubs may not carry a proxy for your club,
even if they are a District officer.
Do the President and VP Education have to carry the proxy?
Proxies are needed only if the President and/or VP Education cannot attend.
Registration at the credentials desk
is
required of the President or
VP Education to acquire
their voting ballots. Proxy holders must also check in at the
credentials desk to receive ballots..
Can a member carry the proxy for both the President and VP Education?
Yes, a single club member may carry both proxies. The
proxy form
has spaces for
both
signatures, if needed.
NOTE:
A Club Proxy form is made available for each Council meeting
during the registration period for that particular conference. Please
check the District Forms page to download of
copy of the proxy form.
