District 3 Toastmasters:  Where Arizona's Leaders Are Made

Club Resources

Greetings, club officers!

You and your fellow officers have the collective challenge of making your club one of the best in Toastmasters International. This will involve helping the members achieve their goals as well as leading the Club to President's Distinguished club status this coming year.

Each officer is obligated to:

  • Attend Club Executive Committee meetings
  • Attend District-sponsored Club Officer Training (TLI)
  • Prepare a successor for his/her respective office

This section of the District 3 website was designed with you in mind - to help equip you as an officer. Find tools to help you build membership, learn about officer training, get an overview of your officer role, help you and your fellow officers develop your club success plan, know your District officers, and find help if your club is struggling.


Club Contests

Spring contest season has passed, but it is not too early to look to the next season. The only contest for the Fall 2015 season will be the Humorous Speech Contest.

Club contests need to be completed a minimum of one week prior to your area contest. Contact your Area Director to find out the precise date by which you need to have your club contest. If you do not know who your Area Director is, click here and search for your club's name.

The contests for the fall season will be the international Contest and the Evaluation Contest. Club contests should be held in August (followed by Area contests in September), so start planning now by selecting a date and recruiting a contest chair (this is an excellent opportunity for someone to receive much needed credit in the Competent Leader manual!).

Links to the free resources you may need for your club contest are available here. You will need to log in to your Toastmasters account to complete the download process.

Here are some general items to keep in mind:

  • Some clubs can accommodate both contests in a single meeting. Others may need to have one contest during one meeting and the other the following meeting.
  • Each club in good standing is permitted to choose its contestant for each area speech contest by whatever means the club desires.
    • Once the representative is decided, he or she may then go on to practice his or her speech and receive feedback from the club members without fearing disqualification.
    • If a contest is held, even if there is only one contestant, contest rules must be followed, including the meeting of timing requirements. If the only contestant exceeds the timing requirements, the club will not be able to send a representative to the area contest.
  • Toastmasters may compete in multiple club contests but may only compete in one area contest.
  • Invite your Area Director and allow time for your Area Director to make announcements, particularly about when the area contest will be held.
  • Recruit outside judges if practical, especially for the tie-breaker judge.
  • Make sure new members are voted in and processed online PRIOR to competing in a club contest.
  • Send the Judges Guide and Ballot out to your club members long before the contest so they know the judging criteria and can prepare accordingly.

Here is a suggested format for a club contest:

Before the meeting:
  Distribute paperwork, brief the contestants, and have them draw for speaking order, brief the judges (usually club members who don't have any other roles or visiting Toastmasters), and ensure all roles are filled.

Opening - Contest Chair
 
  • Introduce dignitaries present, such as Area Director (have them hold any comments for later)
  • Introduce other guests (have them hold any comments for later)
  • Brief the audience (turn off cell phones, point out restrooms, 1 minute of SILENCE between contestants, please don't leave during any of the speeches)
Evaluation Contest
 
  • Introduce Test Speaker by name, speech title, speech title, name. Test speech will be 5-7 minutes
  • Excuse Evaluation contestants to a holding room for 5 timed minutes of preparation time monitored by sergeant at arms; collect contestants' notes after the end of the 5 mintues, except for contestant #1; suggestions for "tap dance" during the meeting during the 5 mintues of prep time is to interview the test speaker, do some quick table topics, etc.
  • Have sergeant at arms escort evaluation contestants back in order, returning their notes to them as they reenter the contest room. There must be one timed minute of silence following each contestant with an extra minute of timed silence (or as long as the judges need to complete their ballots) following the last contestant.
  • When the evaluation contest is complete, collect ballots in envelopes and chief judge and ballot counters exit to separate room to tally scores of both contests.
  • Have ballot counters collect ballots and turn in to chief judge for holding until after the second contest is complete.
International Speech Contest
 
  • Introduce humorous speech contestants by name, speech title, speech title, name. Humorous speeches are 5-7 minutes. There must be one timed minute of silence following each contestant with an extra minute of timed silence (or as long as the judges need to complete their ballots) following the last contestant.
  • When the international contest is complete, collect ballots in envelopes and chief judge and ballot counters exit to separate room to tally scores of both contests.
Contestant Interviews
 

While the ballot counters work, contest chair interviews all contestants (1 or 2 questions per will probably do it) and present certificates of participation. Take guest comments if still waiting for ballot counters and chief judge to return.

Announcements, acknowledgements, and awards presentation
 
  • Have Area Director provide details for area contest.
  • Any remaining guest comments.
  • Acknowledge, thank chief judge, timers, ballot counters, etc.
  • Announce winners
Club business and adjournment
   
After the meeting:
  Ensure the Eligibility & Originality, Contestant Biographical Information, and Notification of Winner forms are all complete and submit them to your Area Director as soon as possible.

Contest Timing

  Minimum       Maximum
International Speech 4:30 5:00 6:00 7:00 7:30
Humorous Speech 4:30 5:00 6:00 7:00 7:30
Evaluation 1:30 2:00 2:30 3:00 3:30
Table Topics 1:00 1:00 1:30 2:00 2:30
Tall Tales 2:30 3:00 4:00 5:00 5:30

 

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